When it comes to the temporary movement of goods across international borders, the ATA Carnet is a powerful tool. It streamlines customs procedures, eliminates duties and taxes, and enables businesses to take part in exhibitions, trade shows, and international projects with ease. However, despite its many benefits, mistakes in handling an ATA Carnet can lead to penalties, delays, or even forfeiture of security deposits.

At TFI, we specialize in international logistics and understand the ins and outs of ATA Carnet procedures. Here are 7 common ATA Carnet mistakes we’ve seen—and how our expert team helps you avoid them.

#1 Incorrect or Incomplete Goods Description

One of the most common mistakes is providing vague, generic, or incorrect descriptions of items on the General List. When the goods aren’t clearly detailed—missing serial numbers, precise names, or accurate quantities—customs officials may find it difficult to verify the shipment, leading to potential rejection of the Carnet or delays in clearance at the border.

TFI’s solution:

We guide you through listing your items accurately with detailed descriptions, serial numbers, and values—ensuring everything aligns with customs expectations.

#2 Using the Carnet for Ineligible Goods

Another frequent error is attempting to use an ATA Carnet document for items that aren’t eligible, such as consumables, goods intended for processing or transformation, or perishable products. Since these types of goods are not covered under ATA Carnet regulations, presenting them can result in serious consequences—ranging from customs confiscating the items to facing penalties or fines at the border.

TFI’s solution:

Our team verifies that your goods qualify for Carnet usage before processing the documentation, preventing costly missteps.

#3 Misuse of the Validity Period

A common oversight is overstaying the Carnet’s validity period without ensuring the goods are re-exported in time. When items remain in a foreign country beyond the Carnet’s expiration date, it can trigger customs claims and result in the imposition of duties, taxes, and significant fines—undermining the very purpose of using an ATA Carnet for temporary admission.

TFI’s solution:

We track your Carnet’s timeline and provide timely reminders and support for extensions or re-export processes to keep you compliant.

#4 Incorrect Voucher or Counterfoil Handling

Failing to have the appropriate vouchers or counterfoils correctly endorsed by customs officials when entering or exiting a country is another critical mistake. Without these official stamps and signatures, there’s no documented proof that the goods were re-exported as required. This lack of verification can lead to penalties, as customs authorities may assume the goods were left behind or improperly imported.

TFI’s solution:

We educate your team on what documentation needs to be stamped and when. For added peace of mind, we can even accompany high-value shipments to ensure proper processing.

#5 Failure to Return Goods to Origin

One serious misstep is selling, donating, or discarding goods while abroad under a Carnet. The ATA Carnet is strictly intended for the temporary admission of goods, with the expectation that all items will be returned to the country of origin. Failing to do so not only violates customs regulations but can also result in heavy penalties and potential blacklisting from future Carnet use—jeopardizing your ability to move goods internationally in the future.

TFI’s solution:

We ensure all stakeholders are aware of the conditions for Carnet use and follow up to confirm goods are returned in compliance with requirements.

#6 Last-Minute Applications and Delays

Applying for an ATA Carnet too close to your shipping date is a common mistake that can cause significant disruption. The application process involves documentation, approvals, and sometimes coordination with multiple parties—which can take time. When left to the last minute, there’s a high risk of missing deadlines, leading to shipping delays that could affect event participation, business commitments, or project timelines.

TFI’s solution:

We handle Carnet applications efficiently and proactively, often expediting the process to meet tight schedules. Our network ensures quick coordination with national guaranteeing associations.

#7 Lack of Staff Training or Awareness

Entrusting ATA Carnet handling to personnel who are unfamiliar with customs procedures is a mistake that can lead to costly consequences. Without proper knowledge of how the Carnet should be presented, endorsed, or managed, staff may unintentionally make errors at the border. These missteps can result in shipment delays, customs complications, or even legal issues—disrupting the smooth flow of your international operations.

TFI’s solution:

We offer dedicated Carnet support, training, and documentation checks so your team is well-prepared for every shipment.

Why Choose TFI for Your ATA Carnet Needs?

With years of experience in international logistics and a deep understanding of customs documentation, TFI is your trusted partner in ATA Carnet compliance. Whether you’re attending global trade shows, transporting professional equipment, or sending prototypes for testing, we ensure your goods move seamlessly—and return home without a hitch.

By entrusting TFI with your ATA Carnet clearance procedure needs, you can expect a smooth, swift, and fully compliant journey.

Get in touch with our experts today!