Everything You Need to Know About the Packing List

In global transportation, a range of essential documents is required. Among these are the shipper’s export declaration, the Airway Bill, the commercial invoice, and the packing list. These documents play a pivotal role in monitoring shipments, calculating customs duties, and giving information regarding the shipment’s contents.

The packing list is one of the most used terms in the logistics world. Understanding its purpose and benefits is crucial in navigating the commercial landscape. Hence, this article will reveal everything you need to know about this crucial document.

What is a Packing List?

The packing list for shipping is a crucial international document containing vital export or import information. It provides essential details about the shipment, which are indispensable for customs clearance and ensuring the secure delivery of goods. Comprehensiveness and accuracy in this document are paramount to prevent any delays or problems in the shipping process.

When dispatching goods, it is imperative to enclose a comprehensive shipping packing list with your shipment. This document can help you save time and cut costs by ensuring your goods are safe and intact throughout the transit. The following information is usually included in this list:

  • Shipper and consignee details
  • Comprehensive information regarding the shipment’s contents
  • Details regarding packaging and labeling
  • Weight and dimensions of the shipment
  • Specific shipping and handling instructions

Typically, the packing list can be used in the following scenarios: 

  • Official inspections – Authorities and assessors rely on it to examine the contents of boxes or cartons during inspections.
  • Inventory management – Storekeepers utilise it to generate invoices and verify the quality and quantity of imported products at customs.
  • Dispute resolution – Additionally, a packing list for freight functions as a supporting document in case there is a discrepancy between the carrier and the exporter concerning the measurement and weight of the cargo.

Guide to Preparing a Packing List

A packing list is a document designed to list all the goods included in a single shipment. It enables the carrier to confirm that the shipped products correspond to the description provided on this list. This document can be generated either manually or using shipping software. The following details are a must to include when preparing a packing list in logistics

  • A detailed product description
  • The weight of every product 
  • The quantity of every product 
  • The HS code for each product 
  • The dimensions of every product
  • The shipment’s place of origin 
  • The shipment’s intended destination
  • The shipper’s name and contact information
  • The consignee’s name and contact information

Tips and Tricks on How to Create an Accurate Packing List

A packing list is crucial, as the freight company will use it to determine the items being shipped and how they must be packed. Below are some of our insider tips on how to create an accurate packing list document:

Ensure the inclusion of all shipped items

While it may seem self-evident, it’s crucial to verify that every item intended for shipment is listed on the packing list. This pertains not only to items packed within boxes but also to loose items.

Provide clear labels for each item

All items must bear conspicuous labels featuring your name, address, and contact details. These labels are instrumental in enabling the freight company to identify the items and transport them securely to their designated destination.

Adopt appropriate packaging

Employing proper packaging is paramount when shipping via freight. This entails using boxes of suitable size and durability for the specific contents. Furthermore, it involves adequately cushioning and securing items to prevent movement during transit.

Incorporate a packing slip

Accompany your list with a packing slip that includes your personal information—name, address, and contact details—along with a comprehensive inventory of all items slated for shipment.

Entrust the job to a reputable freight company

The most critical recommendation is to partner with a reputable freight forwarding company renowned for its safe and prompt delivery of items.

To Sum It Up

Creating a packing list can significantly streamline your financial and time resources. This document eliminates the necessity for exhaustive inspections of your merchandise when crossing international borders. Such inspections often entail expenses borne by the sender. Crafting a packing list can serve as a proactive solution to navigate these issues. 

TFI is your reliable logistics partner in taking your business to where you need it to be. We handle all the aspects of freight forwarding, so you can rely on us to facilitate your operations with ease. 

Get in touch with our experts today, and we’ll give you the customised solution you need!

“TFI is your reliable logistics partner in taking your business to where you need it to be. We handle all the aspects of freight forwarding, so you can rely on us to facilitate your operations with ease. 
Get in touch with our experts today and we’ll give you the customised solution you need!